5 Reasons Why Your Medical Practice is Falling Behind

The corporate world is dynamic and technology and trends change every day. Businesses need to keep up with the times to stay successful. Failure to adapt to changes can relegate a promising enterprise to oblivion. Medical practices are no exception to the evolving times and also need to keep abreast. 

Many aspects of medical businesses evolve like technological changes, professional development needs, staffing welfare needs, patient needs, and regulation. To run a successful practice, you must have your ear on the ground on what is new, working, and provides value for your enterprise.   

1. Technology Blocks

Medical practices typically have high traffic and multiple people need service at the same time. A clinic with entirely manual processes can be frustrating for patients who wait for a long time to get attention.

Technology can help speed up the processes and allow more patients to receive help in the shortest time possible. 

There are many processes in a medical practice in which technology can enhance efficiency. Depending on the type of technology, it can help communicate with patients, billing processes, and manage the entire practice operations.

An enterprise performance management software is most suitable for a clinic needing seamless processes. The software automates operational processes, planning, and budget maintenance. 

A solution like NextGen EPM software replaces activities that typically need human intervention with automated processes. Such automation comes with benefits like accuracy, ease of information retrieval, scalability, provision of data for decision making, etc.  

2. Lack of Professional Development

The staff in a clinic serve customers all day through front-end and back-end processes. When the clinic receives an overwhelming number of patients, the staff is bound to experience burnout, which affects their interpersonal skills. The teams need to continuously receive education on customer interactions and also efficient system use.

Training staff in the clinic empowers them to handle their jobs better and motivates them when they experience professional development. It is essential to have sessions with the teams to establish their motivations and needs before adopting training strategies to develop them. 

There could also be reasons why the clinic staff does not attend training. Such barriers include busy schedules, family life demands, insufficient funds, etc. You should assess such gaps and, whenever possible, eliminate them to support the capacity development of the team.    

3. Staffing Issues

The demands of a medical practice are intense, and in many cases, employees feel fatigued and are barely coping. The staff keeps working at this high level, and it’s only a matter of time before they experience burnout. Burnout amongst employees leads to a deterioration of service standards and a high staff turnover. shows findings from the NSI Nursing solutions study revealing turnover rates among healthcare workers as 16.5 percent. The turnover rate is attributable to burnout among staff. The clinic needs to have a backup plan for employees who quit abruptly to avoid service interruption. 

However, the clinic should work on preventative measures to avoid the high turnover rate resulting from exhaustion and stress. Practices like periodic breaks for staff and allowing vacation time help the employees rejuvenate.  

4. Unsatisfied Patients

All service-based institutions have their fair share of unsatisfied customers. You cannot avoid dissatisfied patients in your clinic but, you can turn around the situation to avoid reputational risks.

A rule of thumb is to address the patient’s concerns as soon as they arise to prevent them from deteriorating. 

Patient complaints do not just end at the clinic but, some result in negative online reviews on the internet. Such negative sentiments can hurt patient retention rates at your clinic. You have to manage online reviews by correcting the disservice emanating from the ratings. 

You can also avoid the patients broadcasting the adverse sentiments of your clinic by providing a feedback mechanism. When the patients get an opportunity of sharing their bad experiences at the clinic, they rarely seek alternative avenues of airing their sentiments. 

5. Not Keeping up with Regulations

Not keeping up with regulations exposes your clinic to adverse business risks like hefty fines or closure. You should take cognizance of the fact that the law changes frequently and, you should keep abreast of the changes. 

You also need to keep up with the best practices of a health institution to avoid run-ins with the authorities. When you adhere to best practices, chances of flaunting guidelines of good healthcare practices are rare.

If you can’t do it yourself, you can assign an employee the duty of checking up on new regulations to keep you apprised.  

Be Updated, Stay Ahead

Not being updated on what is current can cost you your practice in the future. It is essential to know the critical aspects of your clinic and focus on them to keep your business running with minimal interruptions. With up-to-date knowledge and practices, your medical practice will thrive.

Leave a Comment