Softwares Technology

How Can An Employee Onboarding Software Help Your Company? Read On To Know

Employee Onboarding Software

After joining your organization, the first few days define the future relationship of the employee with the company. If, during the onboarding, the employee is effectively introduced to the team and carefully tuned in the culture, the outcome is favourable, highly productive. 

In every sense, a perfect blend of intangible and tangible components is needed to improve the onboarding outcome.

However, if you look at it, then most of the organizations don’t even have the right onboarding procedure.  Harvard Business Review’s study says that approximately 22% of organizations don’t follow a formal process to onboard employees.

Hence, the first step to improving the employee’s first impression is to create a process. Once you have the process, you require supporting technology to deliver the utmost results. This technology is, undoubtedly, employee onboarding software.

Moving forward, this article discusses the benefits of onboarding software. Read more to know how it works. 

What is an Onboarding Software?

Before you understand what, an onboarding software is, let’s see what onboarding is.

Whenever a new employee joins the organization, everyone knows how the basic onboarding is carried out. But what is included in this?

It includes every task which is necessary for the employee to make a smooth transition. Whether you talk about paperwork and documentation or becoming a part of the office culture, everything is a part of the onboarding process.

Keeping that in mind, the technology that improves and aids onboarding is known as onboarding software. Its main objective is to allow the acquisition team to communicate with the new hire effectively. 

From verifying the identity of the employee to payroll management, this benefits administration software connects both your employee management and onboarding efforts.

Also Read: Best Project Management Tools Your Team Needs Right Now

Do You Require an Onboarding Software?

With the availability of multiple options and complex internal procedures, it is easy for organizations to question if they need onboarding software or not. Let’s see which organizations should prefer onboarding software.

  • You need an onboarding tool if your HR team is wholly engrossed in the onboarding process whenever a new hire joins. The tracking, filing, paperwork, and verification consumes a considerable amount of time of the HR team.
  • You need the tool if your industry’s compliance requirements are high or you frequently face compliance-related loopholes in your onboarding and employee management.
  • If your turnover is more in the first few months of joining, it can indicate poor onboarding. Consider using an onboarding tool in this case.

Given below are the primary reasons due to which organizations prefer an onboarding tool.

Benefits of an Onboarding Software

The onboarding software is critical for the organization because it improves and streamlines processes. You can standardize the procedures and customize the software according to your requirements. 

Here are the reasons why you need an onboarding tool:

1) Multi-Dimensional Procedure

Before moving to any other benefits of onboarding support, it is necessary to understand the multi-dimensional nature of this procedure. When you are onboarding a new hire, they need to understand the company’s policy, complete paperwork, and complete other pre-requisites. 

While executing the above tasks, they also need to understand their tasks as an employee. If you send ten emails to cover every dimension of the procedure, you can simply end up confusing your employee rather than helping them.

An onboarding tool streamlines these activities based on the personalized choices of every user. It can send reminders, create a task list, and display a contact centre to contact the right person in case of an issue. Hence, it covers the multi-dimensional procedure through and through.

Also Read: The Role of Artificial Intelligence (AI) in Workforce Recruitment

2) Easy Customization

The need for customization in the onboarding procedure is inevitable. Think about it, when hiring a manager and an admin assistant, would you carry out the same process?

It is not possible. 

The messages and tasks that a manager needs to complete during onboarding are completely different from that of an admin assistant. These are two completely different onboarding procedures, which should be customized accordingly.

If you look at it, then the onboarding procedure can differ according to the candidate as well. Some candidates may require a refined procedure because they may be working in the role for the first time. However, on the other hand, an experienced person may not require this much guidance. 

An onboarding tool can help you encounter these differences with customizations and classification.

3) Multi-User Access

How many people are responsible for helping in onboarding? This is an important question, which every HR team should answer before selecting the onboarding software. 

One of the essential features of the onboarding software is multiple-user access. If only one person in your team handles onboarding, then it is easier for you. However, this is rarely the case. Apart from HR, the manager and other essential stakeholders also take part. 

To ensure various users and their sufficient involvement, the onboarding software offers multi-user access with responsibility bifurcations and access control. This improves and simplifies the onboarding process for every involved person. 

4) Effective Tracking

Every onboarding process comes with a deadline. This deadline should be followed to avoid delays in internal processes. For instance, the new employee should enrol his or her benefits package before expiry and sign the contract to prevent any damage to the company.

Any company can benefit from the onboarding software that can track deadlines and set reminders. The employee can be reminded at regular intervals to mitigate the risk.

Also Read: Ways to Make Your HR Department Go Digital

5) Improved Background Checks

Given the fact that you need to hire a trustworthy employee, the company always completes background checks. The onboarding tool comes with an in-built capability to make this task easier for you. 

Once you submit the details and profile of the candidate, the software will give you real-time, in-depth analysis of the background of the individual. 


If you wish to improve your onboarding strategically, the onboarding software can become your best companion. With innate capabilities to automate and streamline, this tool can help you consistently improve and lead towards an enhanced, better employee experience. This improved experience and employee satisfaction lay the foundation for a strong workforce. 

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