If you’re giving an online exam, you’ll need a proctor. This is someone who will make sure the test-taker is following all the rules and that the exam is conducted fairly.
Traditionally, proctors have been people who are physically present in the same room as the test-taker. However, today you can easily proctor your exams from anywhere in the world using Zoom.
In this article, we’ll discuss how to do so. We will also talk about the advantages and disadvantages of this tool.
What Is Zoom and What Are Its Features?
Zoom is a video-conferencing tool that can be used for online meetings, webinars, and other events. It offers high-definition video and audio, screen sharing, and collaboration features. Zoom also has a built-in chat function that allows communication during the exam.
There are two main ways to use Zoom for proctoring: live proctoring and recorded proctoring.
Live proctoring is when the proctor and test-taker are both logged into Zoom at the same time. The advantage of this method is that the proctor can keep an eye on the test-taker in real-time and intervene if necessary.
Recorded proctoring is when the proctor records the exam session using Zoom and then watches it back later. This method is useful if you’re not able to be online at the time of the exam or if you want to review the exam before sharing it with others.
Tips for Proctoring Exams with Zoom
There are a few things to keep in mind when using Zoom for proctoring.
- Make sure that the test-taker’s computer has a webcam and that they’re logged into their Zoom account with their video turned on. This way, the proctor can see them during the exam.
- Provide the proctor with a copy of the exam so they can follow along.
- Agree on a time limit for the exam. Once the time is up, the test-taker will be automatically logged out of Zoom.
How to Set Up a Zoom Meeting?
To set up a Zoom meeting for proctoring, you’ll need to create a Zoom account and install the app on your computer.
When setting up the meeting, you’ll need to provide the following information:
- The date and time of the exam
- The length of the exam (in minutes)
- The instructions for taking the exam (e.g., no talking, no breaks, etc.)
- The proctor’s email address
You can also choose to use a password for your meeting. This is optional, but it’s a good idea if you want to keep the exam private.
Once you’ve entered all the required information, click “Schedule.” Zoom will send an email to the proctor with instructions on how to join the meeting. Once your proctor has joined, you’re ready to start the exam!
Now that you know how to set up a Zoom meeting for proctoring, let’s take a look at the process of an exam.
How to Conduct an Exam?
The exam itself is conducted in much the same way as a traditional written exam. The test-taker will be given a set amount of time to complete the exam, and they will not be allowed to take breaks or talk to the proctor during the exam. The proctor will be responsible for monitoring the test-taker and making sure they follow the instructions.
At the end of the exam, the test-taker will be logged out of Zoom. The proctor will then have an opportunity to review the exam. Once they’re satisfied, they can close the meeting and send a copy of the exam to the instructor.
Advantages and Disadvantages of Using Zoom to Proctor Online Exams
After you’ve learnt how to use Zoom for proctoring, you can decide whether or not it’s the right tool for your needs. There are some advantages and disadvantages to using Zoom for this purpose.
Advantages:
- You can use Zoom to record your meetings, which is handy if you need to review the exam later or share it with others.
- Zoom is a widely used tool, so your proctor is likely to be familiar with it.
- You can use Zoom to proctor exams from anywhere in the world.
Disadvantages:
- You need to have a good internet connection to use Zoom.
- Zoom can be expensive if you need to use it for long periods of time.
- You might encounter technical difficulties when using Zoom.
- The proctor needs to be available at the same time as the test-taker, which may not be possible for everyone.
Conclusion
Zoom is a popular tool that can be used during online exams. There are some advantages and disadvantages of it, but it is generally a good option if you need to proctor an exam.
