FinTech Technology

Advantages of Automated Workflows for Document Approval

Automated Workflows

In a scenario marked by dynamism and speed, companies must move towards flexible systems capable of adapting to change, both to respond to new market needs and to survive and achieve excellence in their sector. But it is not always easy.

Large corporations and many SMEs have to deal with large amounts of information and management tasks on a daily basis. Invoices, budgets, expense notes, employee vacations. All with approval requests that must go through a multitude of people to complete their route and fulfill their function.

The automation of all these processes is one of the great challenges of recent years and, therefore, Git hooks help other companies to automate their approval flows.

An improvement in the system that allows them to simplify internal processes, streamline management and optimize the use of employee time. Ultimately, automated approval flows allow you to maximize productivity to focus on what’s important.

Approval Flows Can Be Automated

It is a process that allows information to be transmitted efficiently between the users involved in it. It basically refers to manual tasks: printing, file storage, document management and transfer, approvals. All this, thanks to software that is responsible for storing and distributing information automatically.

The goal is to get people involved as little as possible to avoid human failure and streamline the process. As a result, the automation of approval flows makes it possible to move towards a more efficient, flexible and visible operations management, since each step can be defined and optimized to maximize efficiency.

Advantages of Automating Approval Flows

The automation of workflows provides important advantages to companies because it allows the development of more effective ways of working. Among other:

Time Optimization

Manual systems constantly delay operations as information is carried from one department to another waiting to receive the necessary approvals. With intelligent automation this does not happen.

In addition, by implementing it, employees and the rest of the people who make up the company have more time to focus on other tasks that generate more value for the company. This brings us to the next advantage.

Improve Employee Engagement

By focusing on higher-value tasks, you improve employee engagement, productivity, and willingness to develop new skills to keep up with the new needs of the company, as far as your job is concerned.

Increase Efficiency

The approval flows are developed automatically, which increases the agility and, therefore, the efficiency of the processes.

Increase Process Control

Automation enables errors to be caught early so that they can be quickly corrected and prevented from affecting later stages of the process.

The Risk of Error is Minimized

Making mistakes in document management and other internal company processes is a risk that is always present in every organization. However, it can be minimized by automating flows, replacing human intervention with accurate and efficient scheduling.

This type of intelligent system also reduces the vulnerabilities of the company related to the management of information, since the automation software provides the necessary security to minimize this type of risk.

Disposal of Paper

Cost reduction, sustainability, social responsibility. Jumping from paper to digitization provides interesting economic and social benefits to the company.

Quality Guarantee

The companies that work with automated systems transmit a guarantee of quality to their clients, thus reinforcing their corporate image and their relevance in the sector.

But in addition, these automation systems bring concrete benefits to approval requests. For example, in the case of supplier invoices, the agility of the process can allow access in many cases to discounts for prompt payment, or in the case of commercial estimates, to generate a sale.

How To Move Towards Automation

To move towards the digitization of approval flows, it is important to identify the resources that the company has and analyze what it hopes to achieve with automation. Specific roles must also be created to structure the workflow and establish responsibilities.

At this point, it only remains to choose the right software: the system that will allow the people of the company to work easily and quickly.

In this sense, it is essential to choose intuitive software, adaptable to the needs of the company and with easy access for users. If possible, include:

  • Approval of the route: it is clearly shown who is responsible for signing each request.
  • Presentation, for example, to view the purchase order of an invoice.
  • Permissions ideally, assign each person’s authority level and clearly show who can edit or approve submissions.
  • Records of the approval process, to improve the transparency of the company and guarantee compliance with the protocols.
  • Expiration dates. Approval deadlines must be set to ensure compliance within the stipulated time.
  • Notifications. It is convenient to set reminders and other types of notifications to increase efficiency.
  • Function test. It must involve all the people who participate in the process to detect problems, aspects to improve and, thus, optimize the flow.
  • Ultimately, automated approval flows are synonymous with speed and efficiency; a bet to respond to the new needs of the current context.

Do You Want To Improve Flexibility And Productivity In Your Company?

Git hooks can help you implement automated approval flows.

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