OneDrive for Business is an integral part of Office 365 or SharePoint Server and provides space in the cloud. Where you can store, share and synchronize work files.
You can update and share files from any device with OneDrive for Business. You can even work on Office documents with other people at the same time.
Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workspace.
OneDrive for Business is also different from the Office 365 team suite, which is intended to store documents related to the project or team.
If you have a small business, ideally set up file storage using Office 365 and OneDrive for Business team sites.
Save Work Documents and Related Files
If you use Office 365, you will get 1 TB of storage space in the cloud for OneDrive for Business. If the OneDrive for Business is hosted on a SharePoint server in your organization. Your organization’s administrator will know about the available storage space.
All files that you save on OneDrive for Business are private unless you decide to share them. You can also share files and folders with certain coworkers so you can collaborate on a project.
If you use Office 365, you can even share with partners outside the organization, depending on permission from the company.
Tip: When sending emails from Outlook, you can attach a OneDrive for Business file in the form of a link instead of sending an attachment.
When attaching a file as a link, you automatically give permission for the person you are sending.
Additionally, you save space in everyone’s mailboxes and encourage people to edit the same copy in OneDrive for Business.
Synchronize OneDrive for Business to your Computer
To synchronize OneDrive for Business with your local computer, you need a OneDrive for Business synchronization application that allows you to synchronize OneDrive for Business files to your computer.
This synchronization is available with Office 2013 or Office 2016, or with an Office 365 subscription.
What is the difference between OneDrive and OneDrive for Business?
Microsoft offers another storage service called OneDrive. You might already use OneDrive to store documents and other content in the cloud. This service is different from OneDrive for Business:
- OneDrive is an online personal data storage service that you get with a Microsoft or Outlook account. Use OneDrive to store documents, photos, and other files in the cloud, share them with friends and even collaborate on their content. You are free to decide how to use it.
- OneDrive for Business is online document storage intended for your business needs. OneDrive for Business allows you to share and collaborate on work documents with your coworkers. Site collection administrators in your organization can control what you can do in their bibliography.